Singapore Guide: All About Subsidiary, Employment And Benefits

Singapore, a major financial hub in Asia Pacific, is one of the world’s most prosperous countries, given the relative simplicity of doing business here. As per the Heritage Foundation’s Index of Economic Freedom and World Bank’s Doing Business report, Singapore ranks as the world’s second most open and pro-business economy in the world.

Apart from the ease of setting up and operating business in Singapore, investors are also attracted to Singapore’s tax regime. It can be slightly tricky to understand the basic HR employment laws and regulations that govern it. Here’s Skuad guide underlining the statutory requirements as per the Singapore employment law and salient points around doing business in Singapore.

Local Currency

Singapore Dollar (S$) 1 SGD = 0.72 USD

GDP

3.1% growth rate (2018)

Time Zone

Locally, Singapore follows SGT (Singapore Time) & falls in the GMT +8:00 time zone. Further, SGT is not adjusted for daylight saving & remains the same throughout the year. 

Spoken Language

English, Mandarin, Malay & Tamil

Employment Type

Full-time, Contract and Freelance

In Singapore, freelancing communities fall completely outside the ambit of the Employment Act (EA), and cannot avail any employment protections set out therein. For a contractual employee, any benefits enjoyed are visible in their relevant contract for the services.

Technology Talent

Singapore’s tech ecosystem has rapidly accelerated in the past 5 years. Be it tech giants like Google, Facebook or ambitious tech startups like GoJek and Grab, most organisations have set up their engineering operations and are soaring high with Singaporean tech talent. 

Technology talent in Singapore is known for its engineering abilities at world ranked institutes. These include National University Singapore, Nanyang Technological University & Singapore University of Technology and Design. The top technology roles in Singapore include DevOps, Data Science and Mobile Developers.

Employment Laws

Entitlements

Minimum Wage

The minimum median hourly wage for a full-time & contract technology professional in Singapore is S$48-60 ($35-45) and for a freelancer is S$60-70 ($45-50). These hourly rates can vary depending on the years of experience and technology profile the employee is invested in.

Working Hour

In general, a work week in Singapore for a full-time technology employee has 40-50 hours (including 30 minutes of lunch break) made with 5 days/week and less than 35 hours/week for contract employees. Since a freelancer is not committed to your organisation, no such clause is applicable to them.

Overtime

There is no provision of overtime payments to full-time & contract technology employees for time exceeded beyond the defined working hours.

Paid Leaves

Annual Leaves

Employers must provide 11 days of public holidays each year to all full-time employees. In practice, all employees can take 14 days off after serving the organisation for a minimum of 3 months. In case of contract employees, leaves are usually prorated.

Sick Leaves

Employers are liable to provide a min of 14 days of sick leave annually to each full-time employee. Where hospitalisation is necessary, your 14 sick leave days can extend up to 60 days by providing a medical certificate to the organisation.

Maternity Leaves

It is mandatory for employers to provide paid maternity leave to all their full time employees.

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Structure of Maternity Leave in Singapore

For contractors, leaves either extend till the time contract ends or depends on pre-defined terms.

NOTE: Some generous tech giants are going an extra mile to assist employees during their significant life event by providing 100% paid maternity leave of up to 26 weeks.

Paternity Leave

Full-time & contractual male employees with newborns or who are adopting a child under one year of age are eligible for 10-15 days of paid paternity leave. 

Shared Parental Leave & Childcare Leaves

Employers in Singapore provide the provision of shared parental leave to full-time employees with less than 12 months old children. Working fathers can share up to 4 weeks of their spouses 16 weeks statutory maternity leave, subject to the agreement. In case of a contract employee, the applicability of this clause will follow the contract between the two parties.

Compassionate Leave

Some employers offer additional 2-3 days of paid compassionate leave to their full-time and contractual employees.

compassionate-leave-singapore
Sabbatical

Now employers have started offering 6-12 months sabbatical to full-time senior employees. They are usually unpaid or given a defined percentage of their current salary. Final terms are purely based on the employment agreement.

Probation

Employers usually keep a 3-6 months probationary period during which they can terminate the employment by giving a notice or paying salary as mentioned in the agreement.

NOTE: Generally, employers are not liable to provide the above mentioned leaves to freelancers since there exists no employee-employer relationship. 

Payroll and Taxes in Singapore

Frequency

Payroll for full-time and contract employees is run at least once per month. Payment is made in the first week of the following month. For freelancers, payments are either processed on a half-and-half basis or post completion of the project. 

Payslips

Employers must generate a soft or hard copy of the monthly payslip for each full-time & contract employee. These are in a fixed format containing the entire salary breakup and deductions made in that month. For freelancers, invoices are generated by them for which payments are made. In the case of freelancers, they generate invoices and organisations make payments for the same.

Income Tax

In Singapore, the legal status is different for resident and non-resident employees. For resident full-time, contract or freelance employees, the net taxable income after the standard deduction is subject to the progressive tax rate starting from 2% to 22% on income above S$20,000. For non-resident employees a flat tax rate of 15% or the resident rate, whichever is higher, is applicable.

NOTE: Singapore tax year for most businesses runs from 1st January to 31st December.

Income Tax Returns (ITR)

Besides deducting taxes for each employee, an employer has to facilitate the process of ITR. Each full-time, contract, resident or non-resident employee, should get Form IR8A, Appendix 8A, Appendix 8B, and Form IR8S (if applicable).These forms contain a summary of the taxes deducted along with the total amount paid by the employer to the employee for that financial year. For freelancers, IRAS will send them a notification or an individual income tax return (Form B/B1) by usually 15th March to report their income.

Employers registered with Auto-Inclusion Scheme for Employment Income will submit the information about employee earnings electronically. This is later used in personal income tax assessmentsEmployers who are not under the AIS for Employment Income need to complete & provide the above mentioned forms digitally or manually and then hand them to employees by March 1 of the following year who will further fill the ITR by themselves.

NOTE: The income tax return is due 15th April the following year. 

Retirals

Retirement Age

Retirement age in Singapore is 62 years for full-time employees (Retirement and Re-employment Act). Recent changes in law dictate employers to offer re-employment to eligible employees up to the age of 67. By 2030, the retirement and re-employment ages are likely to increase to 65 and 70, respectively.

Central Provident Fund (CPF)

The CPF is the statutory authority that administers Singapore’s public pension system. It provides for retirement income security and is mandatory for full-time and contract employees. For freelancers, it’s optional and contributions are made in a Medisave account if they earn a yearly net trade income of more than $6,000. CPF acts as an umbrella consisting of various schemes like healthcare, home ownership, etc. CPF contributions are made into three types of accounts, Ordinary Account (OA), Special Account (SA), Medisave account.

central-provident-fund-in-singapore
Various account types for Central Provident Fund

Bouquet of Benefits

Healthcare and Social Security

Employers have to provide medical insurance to employees called Medishield. It’s a basic tier of insurance protection for which premium gets deducted from Medisave accounts.

NOTE: Many tech giants go an extra mile & also provide medical cover for dependents or even provide personal, accidental, vision and dental coverages as well. 

Bonus

Generally employers provide each employee with a month’s salary as a bonus, also called the 13th month payment. Details of bonus are generally stated in employment contracts and amount of bonus generally depends on performance of both company and individuals. During good profit quarters, employees can even earn 2x/3x of their salary as bonus.

Termination

An employment contract can terminate with/without notice, or on grounds of misconduct. Usually, employment contracts terminate with a written notice unless either employee or employer breaches any terms of the contract, absence without notice, etc. Notice can waive off by mutual consent. 

What it takes to setup an office in Singapore

This section would answer all your questions on how to register a business in Singapore. Business opportunities in Singapore are plenty. Permanent Residents, holders of Employment Pass, EntrePass, Dependant’s Pass can register a company and become its shareholders.

However, Employment and Dependent Pass holders cannot become local or resident directors by themselves. In such cases, a nominee director or a local director (a Singaporean, Permanent Resident or EntrePass holder) gets appointed. Incorporation process is online, and involves appointing a filing agent who can submit documents on the online portal BizFile+.

As per ACRA, it costs S$15 ($11) for company name application and S$300 ($216) for registration. An incorporation mail from ACRA serves as a certificate of Incorporation. One can collect a hard copy of this by paying a nominal fee.

Business Types 

Private Limited Company

Private Limited Company with 1-50 shareholders, is the most preferred form of incorporation in Singapore due to the ease it provides in raising funds for expansion. Minimum requirements include 1 local director and tax rate ranges from 0-17%.

Sole Proprietorship 

Sole Proprietorship is best when there is no risk/low risk. An owner pays personal income tax ranging from 0-22% on income.

Limited Liability Partnership (LLP)

LLP allows owners to combine benefits of company and proprietorship. Partners pay personal income tax ranging from 0-22% on their income. 

Subsidiary Company

This is the most beneficial form of incorporation. In setting up a subsidiary company, the parent company enjoys 100% ownership with liability limited to its share capital. For setting up a subsidiary company, it’s mandatory to have one director who is a Singapore citizen while others can hold an employment pass.

Branch Office

Small and Micro enterprises prefer to open up branch offices, an extension of the parent company. Branch offices acquire legal existence post registration & must hire a minimum of 1 Singaporean resident. 

Representative Office

A company established for over 3 years with turnover exceeding S$250000 can establish a representative office to conduct business research. A RO can hire a maximum of 5 employees. The legal existence of a RO is not separate from its parent company.

Co-working Costs

Central Business District (CBD) is a popular spot for major co-working spaces. A hot desk for each person costs around S$400/month, whereas a dedicated desk costs around S$ 600/month. Serviced office spaces can cost around S$700-1000 per person/month. Low cost co-working spaces are accessible if we travel away from the CBD. Co-working space cost can also cover 24/7 office access, member only mentor programs, meeting rooms and complimentary cost of parking. Virtual offices in Singapore start from S$ 9-10 per month. The cost includes an office address, free daily mail alerts via email or self collection whichever is feasible.

Goods and Services Tax (GST)

GST rate is at 7% on supply of goods and services and is likely to increase to 9% between 2021-2025. Companies with turnover exceeding 1 million/year have to get a 10 digit GST number registrations & file returns monthly/quarterly. Zero rate GST gets levied on export of goods and international services. Foreign companies must appoint local agents to register and take care of GST formalities via myTax Portal. Penalties for GST can range from 100% to 300% of tax along with jail sentences. IRAS may levy a penalty of 5% tax for late payments.

Corporate Income Tax (CIT)

Both resident and non-resident companies get taxed on income generated from Singapore and on income generated from around the world when  remitted to Singapore. While a flat tax rate of 17% gets levied on corporate income, startups if qualified can enjoy following exemptions:

corporate-income-tax-exemptions-in-singapore

Employment Visas for Singapore

Foreign professionals, earning at least S$3900, are eligible to work and travel in Singapore. An employment pass gets issued for 1-2 years basis their age, salary, qualifications, roles and responsibilities of the applicant. High earning employment pass holders can also apply for a personalised employment pass that offers greater flexibility. Starting a business in Singapore as a foreigner requires you to apply for an EntrePass.

To finish with, 

Planning to build your business empire among 400000+ already established in Singapore? Skuad can help you in starting a business in Singapore! The ‘Lion City’ is a hub of many MNCs, startups, and financial institutions. With political stability, competitive workforce and business friendly policies, Asia’s business epicentre should be next on your expansion list. We will help you in finding the world class talent in Singapore and across the globe. Let us become your true HR partner by handling employment and operational requisites.

Disclaimer: The information provided in this blog is neither exhaustive nor absolute. This article does not substitute legal obligations and procedures. To start business in any country, you would need to seek professional advice. For more details on each section, connect with Skuad experts.

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