union-imgcross icon
skuad logo

Hire, pay and manage your talent in 160+ countries.


We respect your data. By submitting the form, you agree that we will contact you about our products and services, in accordance with our privacy policy.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

What is VAT Compliance?

What is VAT Compliance?

VAT compliance is the process of adhering to regulations set by tax authorities for the Value-Added Tax. It involves correct calculation, timely payment, and reporting of VAT to relevant tax authorities. This requires businesses to carry out VAT registration, understand their VAT obligations, and maintain accurate records. In light of this, businesses might consider seeking guidance on tax deductions for independent contractors & the self-employed as a starting point.

With ever-changing tax laws, VAT compliance can be complex, but it's crucial to avoid fines and ensure smooth business operations. Leveraging modern technologym such as an HRIS (Human Resource Information System), can streamline the process, offering accurate calculations, easy returns, and efficient management of legal obligations.

What is Value-Added Tax?

Value-Added Tax (VAT) is a consumption tax placed on a product or service whenever value is added at each stage of the supply chain, from production to sale. To charge VAT, businesses must complete a VAT registration with the relevant tax authority. These rates vary globally, requiring knowledge of local and international VAT laws. It is important to note the legal and tax risks of remote employees working from abroad as they may have significant impact on VAT considerations. Businesses often file VAT online, making it simpler to calculate, collect, and remit VAT to the authorities.

Understanding and complying with global laws is essential for businesses, to ensure accurate reporting and to avoid fines.


One platform to grow your global team

Hire and pay talent globally, the hassle-free way with Skuad

Talk to an expert

How is modern technology affecting VAT compliance?

Modern technology is revolutionizing VAT compliance, making it easier for businesses to navigate the complexities of global VAT compliance.

Digital tools and software automate the VAT system, enabling businesses to calculate, file, and pay their VAT obligations accurately and on time. They also help in issuing invoices that meet tax authorities' requirements in different jurisdictions. This results in fewer errors, less manual work, and ensures compliance with international laws. However, businesses should be aware of common global HR compliance mistakes that can potentially undermine their VAT compliance efforts.

Cloud-based platforms offer real-time insights into data, facilitating informed decision-making. Automated compliance solutions also maintain updated knowledge of changing laws, reducing the VAT compliance burden for businesses. This forms an integral part of global HR compliance, particularly when dealing with HR issues within distributed teams.

These technological advancements are streamlining the VAT compliance process, increasing efficiency, and reducing the risk of non-compliance penalties.

Compliance Obligations and Fiscal Representatives

VAT compliance obligations are the legal responsibilities that businesses have towards tax authorities in adhering to laws. These include accurate calculation and timely payment, preparation and submission of VAT returns, and maintaining proper records for audit purposes.Part of this compliance obligation involves establishing compliance as part of corporate identity.

To manage global VAT compliance, businesses may need to appoint fiscal representatives in countries where they're not established but are VAT liable. These representatives liaise with tax authorities on the company's behalf, ensuring VAT compliance. They assist in submitting VAT return, managing communications, and keeping the business VAT compliant according to local laws.

Having a fiscal representative is an essential part of international VAT management, helping businesses navigate complex laws across different jurisdictions and ensuring seamless global operations.

What are the Consequences of VAT Non-Compliance?

Non-compliance with VAT regulations can have severe consequences for businesses, impacting both financial and operational aspects. Here are the key outcomes of failing to meet VAT compliance:

Penalties and Fines

The most immediate consequence of VAT non-compliance is financial penalties. Tax authorities impose fines and interest charges on businesses that fail to pay on time or make incorrect VAT returns. This is particularly important for independent contractors and the self-employed who need to ensure their tax affairs are in order.

Tax Audits

Non-compliance can trigger an audit from authorities. Audits can be time-consuming and disruptive to business operations, increasing the VAT compliance burden. This burden can be reduced through efficient HRIS (Human Resources Information System).

Reputational Damage

Failure to comply with VAT regulations can harm a business's reputation. Stakeholders may view non-compliance as a sign of poor management, leading to lost business opportunities and customer trust. Understanding the legal and tax risks of remote employees can prevent such issues.

Legal Consequences

In severe cases, VAT non-compliance can lead to legal consequences. Business owners may face personal liability, and the business might be at risk of prosecution or even closure.

Loss of VAT Refunds

Non-compliant businesses may lose their eligibility for VAT refunds, resulting in increased costs.

Difficulty in Cross-Border Trade

Businesses failing to meet global VAT compliance may face difficulties in trading internationally. Non-compliance can lead to delays, extra costs, and complexities in international transactions. A thorough understanding of global HR compliance can help mitigate these issues.

Operational Challenges

Non-compliance can lead to administrative challenges, as businesses may need to overhaul their VAT systems to meet compliance requirements, leading to disruption and extra costs.

Expert-driven Indirect Tax Compliance Solutions

Expert-driven indirect tax compliance solutions are pivotal in successfully navigating complex global tax laws. Businesses can greatly benefit from experts who provide comprehensive guidance on accurately handling tax matters. These professionals have global expertise in global VAT systems and offer personalized strategies to maintain compliance.

They help in determining the correct VAT rates, ensuring accurate returns, and staying on top of changes in laws across different countries. With VAT experts on their side, companies can focus more on their core business activities while also minimizing potential risks and roadblocks associated with non-compliance.

What are E-Invoicing and Real Time Reporting?

E-invoicing, the electronic exchange of invoices, enhances efficiency and complies with legal requirements. Real-time reporting provides prompt financial data to tax authorities, supporting transparency and compliance for taxpayers.

These digital solutions are crucial in today's business landscape, promoting operational efficiency, financial compliance, and informed decision-making.

What are VAT Returns, and how does the Reporting Process work?

A VAT return is a periodic statement submitted to tax authorities in multiple countries, detailing VAT obligations. This comprehensive document outlines VAT paid and received, helping businesses calculate their VAT liability.

The reporting process, overseen by VAT experts, involves gathering financial data, ensuring accuracy, and real-time reporting to relevant tax bodies. This transparency allows for accurate accounting and assists in compliance with global VAT laws.

Ensure full compliance with Skuad

Understanding and maintaining VAT compliance is crucial for any organization conducting business internationally. It involves correctly calculating, collecting, and remitting VAT to the appropriate tax authorities, maintaining accurate records, and ensuring timely VAT return filings. Failing to do so can lead to hefty penalties, damage to the company's reputation, and severe legal implications.

However, maintaining VAT compliance, especially when operating in multiple countries, can be complicated due to the varied and frequently changing tax laws and regulations. This is where Skuad can provide a valuable solution.

Skuad’s global employment and payroll platform enables organizations to hire and onboard contractors and employees in over 160 countries, all while ensuring full compliance with local employment laws and regulations. This means that when you work with Skuad, you don't have to worry about legal risks and fines associated with non-compliance.

To learn more about how Skuad can support your organization in maintaining VAT compliance and managing global employment, talk to Skuad experts today.


Who pays VAT?

VAT, or Value Added Tax, is generally paid by the final consumer of goods or services. However, it is usually collected at each stage of the supply chain by businesses who then remit the tax to the government.

How does the VAT system work?

The VAT system works by imposing a tax on the value added at each stage of production or distribution of goods and services. Every business in the supply chain charges VAT on their sales (output VAT) and can claim back VAT on their purchases (input VAT). The difference is then paid to the government. This ensures that the tax is levied on the total value added at each stage, preventing double taxation.

What is an example of a VAT?

Suppose a manufacturer produces a product and sells it to a retailer. If the VAT rate is 20%, and the manufacturer sells the product for $100, they would add $20 VAT, making the total $120. The manufacturer remits this $20 to the government. The retailer then sells the product to a consumer for $200 plus $40 VAT, making a total of $240. The retailer can claim back the $20 VAT paid to the manufacturer, and remits the difference ($20) to the government. So, in total, the government has received $40 in VAT, which is 20% of the final sale price to the consumer.











Skuad is the best solution to hire and expand globally.

Request demo
start hiring